Department for Work and Pensions (DWP) "We are really pleased to have worked with Scrumconnect, who have successfully supported the outcome of transforming Get Your State Pension through their expertise in digital service, design and delivery" Ian Patton, Deputy Director for Retirement Bereavement and Care
Methodology / approach to design, develop and delivery outcome (i.e. user centred design and research)
Scrumconnect consultants worked with DWP Retirement Bereavement & Care to deliver end to end service transformation and major change through an Agile Project Lifecycle for Winter Fuel Payments Service. We have helped DWP work towards the vision of ensuring pensioners always get the right financial support they are entitled to, simply and easily.
DWP makes a Winter Fuel Payment to eligible citizens every year to assist with the cost of heating bills over the winter. A Scrumconnect team made up of User Researcher, UX Designer, Content Designer, Product Manager, Engineers and BA’s co-delivered through Discovery, Alpha and Beta stages (all GDS assessed).
Our Delivery approach
We started in Discovery by understanding the current systems, mapping the as-is user journeys and to understand who our users are, how they behave, what pain-points they experience and where there are opportunities to transform into a digital service
Our iterative delivery approach reflects our philosophy of user centred design and ongoing test and learn.
Broadly we uncovered user needs, hypothesised, prototyped, built quickly and usability tested regularly. Iterative improvements were made based on regular feedback from users and performance data.
To reflect our ongoing learning, we had a constantly evolving roadmap influenced by and regularly changed based on our interactions with users/potential users of the service.
The content, which is an integral component of the service, was also regularly tested with users and the GDS content team to make sure it was clear and easy for users to understand.
Discovery; exploring the current landscape
identify the key stakeholders
understand the current complex end-to-end process
work with other teams to understand existing insight and learning
understand the legacy technology
map the current user journey
understand the citizens current experience
identify any pain points in the current user journey
understood and mapped the complex operational processes
identify a potential MVP to move forward with
tested prototypes with both agents and citizen user types
designed a potential technical solution
completed technical prototypes, proving a potential solution for Design Authority
identified re-use of proven solutions e.g. address service
mapped digital inclusion
identified success criteria to measure outcomes
tested paper prototypes with agents and worked with DWP colleagues across the department to identify improvements that would realise value in operational areas
ran accessibility testing in Tyne View Park with agents with variable accessibility needs
began activity to achieve improvements in process for citizens
commenced a Beta phase to develop key areas of the service
added more development people to focus on delivery velocity to meet timelines
continued to understand both agent and citizen user needs through various research methods
tested hypotheses through usability testing of prototypes
promoted a collaborative environment involving all team members
We used the GDS design patterns as a starting point for system redesign and built prototypes.
accessibility principles are built-in from the start and rigorously tested using tools like Dragon; our researcher led the engagement with an accessibility agency to review designs.
Technical approach & tech stacks
our approach allowed services to be tested and deployed independently within a Jenkins pipeline and Continuous Delivery environment, without impacting other production services.
used TDD, BDD, Continuous Integration / Delivery and DevOps as our core practices listed below
Used CI, Continuous delivery, Microservices and relentless focus on automation and releasing small features to production constantly, through automation we have enabled frequent updates to live applications without impacting end customers
Outcomes of DWP Winter fuel service
Digital adoption and channel shift of 70%
Design Authority and Digital Planning Forum approved
Service Board buy in and business case sign off
Internal GDS assessments passed from Discovery through to Beta